We are a small business, and have had a contract with BT for many years. We were contacted by BT about a year ago, and informed that BT were withdrawing Cloud Phone and migrating customers to BT Cloud Voice.
Our temporary administrator was told we needed to switch to the new system. The order recap in the email states that our monthly spend before the switch was £88.49 and this would change to £86.73 per month with a £59.95 set up fee. She signed the paperwork which she was told was necessary for this switch to take place.
Since then we have continued to be invoiced for cloud phone and we have also been invoiced for the new cloud voice with broadband but rather than £86.73 monthly it has been £102.06.
The administrator was not an authorised signatory on the account.
I have emailed months ago and spent hours on the phone. I get told that someone is looking into it but nothing happens. By my calculations BT now owes us over £1000.
Please can anyone advise how I can get this sorted out?
As a small business facing unauthorized charges and billing discrepancies from BT, your priority is to escalate this issue formally. Since your temporary administrator was not an authorized signatory, the contract for BT Cloud Voice may be invalid. You should immediately send a formal letter of complaint, via recorded delivery, detailing all the discrepancies, the lack of authorization for the new contract, and your calculation of overpayment. Demand a full refund of all overcharged amounts, a cancellation of the unauthorized Cloud Voice contract, and a return to your original Cloud Phone service charges until the matter is resolved. If BT fails to respond satisfactorily within a reasonable timeframe (e.g., 8 weeks), you should escalate your complaint to the independent telecommunications ombudsman service, Ombudsman Services: Communications, who can mediate and rule on disputes between consumers and communication providers.
Thankyou. It is so complicated I am not sure exactly what we do owe them but I will do my best to calculate it. They have two separate accounts assigned to us which doesn't help!
Hi Interstyle
I'm sorry this hasn't been sorted. Can you please send over a private message with some account details so I can look into this further for you?